Privacy and Data Protection Policy

This Privacy Policy explains how the GLOTADALS Organizing Institutions, including the Institute of Law Research & Development of the United Nations (ILAWDUN) and partner institutions listed in the official program (“we”, “us”, “our”) manages personal data and information collected through the GLOTADALS website and digital platforms. The Summit is hosted in Charlotte (Concord), North Carolina, United States, and receives participation from individuals and organizations worldwide. This Policy is, therefore, intended to reflect global data protection principles, including U.S. privacy expectations, GDPR standards where applicable, and other relevant international data protection frameworks. By accessing our website, registering for the Summit and the training Program, or submitting information in any form for any reason attached to the program website, you acknowledge and agree to this Policy.

1. Scope

This Policy applies to personal data collected through:

1. Abstract submissions
2. Summit and training/course registration
3. Exhibition and sponsorship forms
4. Mailing list subscriptions (if any)
5. Analytics and cookies (if any)
6. Communication forms and uploaded documents
7. Other general website usage

2. Information We May Collect

2.1. Information Provided Directly

Depending on your interaction with our website, we may collect:

• Name, professional affiliation
• Contact information (email, phone, address)
• Academic and Professional details (if applicable)
• Abstracts, research submissions, documents, proposals or uploaded manuscripts
• Registration details for the Summit, courses, exhibition, or sponsorship
• Sponsorship or exhibition enquiries
• Communications and requests sent to us
• Payment or billing information, if applicable
• Any other information that may be deemed necessary from time to time in relation to the general website usage and GLOTADALS program.

2.2. Information Collected Automatically

Through cookies, analytics, and digital tools, we may also collect:

• Device and browser information
• IP addresses
• Site usage, behavior, and navigation data
• Performance and traffic metrics
• Session logs and technical diagnostic information
• Session behavior and usage statistics
• Cookies and device identifiers

3. Legal Basis for Processing

Because this Summit operates globally, personal data may be processed on one or more lawful bases, including:

• Consent, when voluntarily submitted
• Contractual necessity
• Legitimate interests
• Compliance with applicable legal requirements

We apply data practices consistent with widely recognized standards under: U.S. privacy principles, including North Carolina commercial and data handling laws; GDPR standards for transparency and user rights where applicable; and CCPA/CPRA principles for activities involving California residents. Where jurisdictions provide additional data rights, we will address them in accordance with applicable law.

4. How We May Use Your Personal Data

Personal Data and information may be processed for purposes including but not limited to, the following:

• Managing abstract submissions, academic review, and editorial decisions;
• Registering participants, exhibitors, sponsors, and partners;
• Providing certificates, confirmations, and participation records;
• Administering educational and training programs;
• Communicating updates, announcements, operational notifications, and event logistics;
• Improving the performance/functionality, content, and security of our website;
• Internal planning, administration, reporting, and coordination;
• Conducting research, quality assessment, or impact evaluation;
• Sending newsletters, Summit updates, academic notices, or marketing communications where lawful.
• Respond to enquiries and support requests

We may also process data for other purposes that are compatible with the objectives of the Summit and applicable legal frameworks.

-END OF PRIVACY POLICY – Last update date: 2nd November, 2025